PD-BOD-1001

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PD-BOD-1001 Steering Committee was issued 19 August 2023 by the Board of Directors.
This Policy Document authorizes the creation of the Steering Committee for The Royal Manticoran Navy: The Official Honor Harrington Fan Association, Inc. (TRMN).

PD-BOD-1001

1. Per the Bylaws, this committee is Chaired by a Director appointed by the President of the Board, and shall consist of the Executive Vice-President, the Secretary, and all Corporate Divisional Vice-Presidents.

2. The Corporate Divisional Vice-President is the legal term for the TRMN Division Heads.

3. The Division Heads of the TRMN (and Division Head Title) shall be as follows:

  • a. Royal Manticoran Navy (First Space Lord)
  • b. Royal Manticoran Marine Corps (Marshal of the Corps)
  • c. Royal Manticoran Army (Marshal of the Army)
  • d. Grayson Space Navy (High Admiral)
  • e. Imperial Andermani Navy (Großadmiral der Flotte)
  • f. Civilians (Diplo, SIS, RMACS, RMMM, SFC) (Home Secretary)
  • g. Any ex-officio members the committee designates.

4. The current committee shall make recommendations to the Chairperson for appointment when openings occur, including ex-officio members. It is expected that the committee shall complete due diligence and verify any minimum requirements in determining any recommendations.

5. The Chair shall lead the committee in performing its duties and responsibilities, including, if present, presiding at all meetings of the committee, and shall perform all other duties incident to the office or properly required by the Board of Directors.

6. The committee shall elect a Vice-Chair and a Secretary.

  • a. If the Chair is absent or unable to act, the Vice-Chair shall assume the Chair's duties.
  • b. The Secretary shall record the minutes of all meetings and submit a copy to the Board Secretary and is responsible for all formal communication to and from the committee.

7. Deputies shall act with full voting authority when representing their branch at Committee meetings when the Division Head is not present.

8. Manner of Acting:

  • a. Quorum. A majority of the committee members in office immediately before a meeting shall constitute a quorum for the transaction of business at that meeting. No business shall be considered by the board at any meeting at which a quorum is not present.
  • b. Majority Vote. Except as otherwise required, the act of the majority of the committee members present at a meeting at which a quorum is present shall be the act of the board.
  • c. Participation. Except as required otherwise, the committee may participate in a regular or special meeting through the use of any means of communication by which all directors participating may simultaneously hear each other during the meeting, including in person, internet video meeting, or by telephonic conference call.
  • d. Informal Action. Any action required or permitted to be taken by the Steering Committee at a meeting may be taken without a meeting if consent in writing, setting forth the action so taken, shall be agreed by the consensus of a quorum. For the purposes of this section an email transmission from an email address on record constitutes a valid writing.
  • e. Schedule. The committee shall meet on a day and time of their choosing within each of every odd numbered months.
  • f. Notification of Meeting: The chair shall communicate the time and date of the meeting in accordance with all requirements of Delaware law.

9. The duties of the Steering Committee are:

  • a. Unless otherwise legally required and/or retained by the corporate Board of Directors in their bylaws, the Steering Committee shall oversee all non-corporate aspects of TRMN.
  • b. Shall oversee the creation and publication of all Admiralty Orders. Submitting any orders that affect the overall organization as a legal entity to the Board of Directors for final approval.
  • c. Shall not create any order or policy that violates the bylaws, policies, or board motions of the organization.
  • d. Shall make recommendations and propose changes to policies and other governing documents to help update them and allow the organization to remain adaptive.
  • e. Shall provide guidance and interpretation of board policies to all members to ensure consistent implementation across the organization.
  • f. Shall work together to support each other and all the divisions to promote a positive and fun environment for all members.
  • g. Shall act as a primary resource to all members with all aspects of the organization.
  • h. Shall submit a quarterly report of all activities to the Board of Directors for their review and discussion no later than one week before their next meeting.
  • i. Shall work to protect the intellectual property of David Weber, BuNine, and TRMN from within the TRMN.
  • j. Shall work with BuShips to oversee Chapters.
  • k. Shall oversee all Fleets/Armies and Echelons within the organization.
  • l. Shall oversee the Fleet/Branch Marksmanship Programs.
  • m. Shall, in conjunction with BuPers, oversee all promotions and awards.
  • n. Shall act as the Flag Promotion Board.
  • o. Shall be responsible for the approval and issuance of all knighthoods and higher awards. And will also include the management and issuance of jubilee and charity (in consultation with the Treasurer) awards.
  • p. Shall work with BuSup in the creation and production of all awards and uniforms.
  • q. Shall oversee Parliament.
  • r. Shall work with Parliament in the creation and oversight of all peerages.
  • s. Annually determine the number of new/elevated peerages allotted for that year.
  • t. Shall oversee and work with BuPers to determine the annual proportionment and hold elections for the House of Commons.

10. The duties of each individual Division Head (Corporate Divisional Vice-President) are as follows:

  • a. Shall represent and speak for their Division at all organizational functions.
  • b. May issue Division wide orders to guide the membership within their Division.
  • c. Shall issue all awards not mentioned previously and oversee the issuing of lower awards by fleet and chapter leadership.
  • d. Shall oversee the management of Division designated fleets/armies, echelons and chapters.
  • e. Shall work with BuSup to ensure members can obtain the necessary items for their Division’s uniforms.
  • f. Shall name a deputy with the advice and consent of the Committee.

11. All Division Vice-Presidents may appoint subordinates within their offices to assist in the execution of their duties.

12. All Division Heads shall be entitled to the rank of F6 while holding the position. Upon separation from the office they shall be demoted to the rank of F5, unless their service was less than one year in which they will be returned to their previous rank. There shall only be one active F6 per Division at any time.

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