Minutes of the Scheduled Meeting of the Board of Directors-2025-05

Minutes of the Scheduled Meeting of the Board of Directors

May 4, 2025, 18:30 ET, 17:30 CT

Members:
Geoff Zoeller, Chair Zach McCauley, EVP Cindy Van Wyhe, Secretary Chris Hollaway, Treasurer Wayne Bruns John Neitz Michael Paquette Mike Romero Geoff Strayer Matthew Parker, Non-voting Director – Chief Legal Officer

1. Call to Order – Chairperson

Meeting was called to order at 18:30 ET, 17:30 CT by Geoff Zoeller.

2. Roll Call – Secretary

Zach McCauley, Cindy Van Wyhe, Chris Hollaway, Wayne Bruns, John Neitz, Mike Romero, Geoff Strayer, Geoff Zoeller were present. Michael Paquette was absent.

3. Special Meeting Action Items:

a. Approval of new 5th Space Lord - Nathan Camarda

Moved by Zach McCauley, seconded by Mike Romero to approve the new Fifth Space Lord. Zach McCauley, Cindy Van Wyhe, Chris Hollaway, Wayne Bruns, John Neitz, Mike Romero, Geoff Strayer voted aye. Geoff Zoeller did not vote.

b. Approval of Licensing Agreement with Worlds of Weber and BuNine

Moved by Geoff Strayer, seconded by Mike Romero to approve the licensing agreement. Zach McCauley, Cindy Van Wyhe, Chris Hollaway, Wayne Bruns, John Neitz, Mike Romero, Geoff Strayer voted aye. Geoff Zoeller did not vote.

c. Bylaw amendment - Article III.3.b

Moved by John Neitz ,seconded by Zach McCauley to approve the amendment. Zach McCauley, Cindy Van Wyhe, Chris Hollaway, Wayne Bruns, John Neitz, Mike Romero, Geoff Strayer, Geoff Zoeller voted aye.

d. Policy edits:

i. Update to PD-BOD-3100 Executive Committee – #7

ii. Update to PD-BOD-4100 Youth Policy – #20.a

iii. Update to PD-BOD-4000 Membership Policy – Endnote

Moved by Mike Romero, seconded by Zach McCauley to adopt all three policy edits. Zach McCauley, Cindy Van Wyhe, Chris Hollaway, Wayne Bruns, John Neitz, Mike Romero, Geoff Strayer voted aye. Geoff Zoeller did not vote.

4. Adjourn – Chairperson

Geoff Strayer moved to adjourn the meeting, approved by acclamation.