TRMN:BlackSphinxCup:EmergencyRelief

Emergency Relief Challenge (Food Drive Challenge)

Overview and Purpose

The Emergency Relief Challenge is a competition in which the chapters of a fleet strive to donate the most food, canned goods, and other related essential items to a local non-profit of their choice by the end of the three-month challenge period allotted by their fleet commander. These rules are based on similar challenges conducted by TRMN fleets in the past, in an effort to standardize them for unified competition under the Black Sphinx Cup.

The chapter that donates the most individual items and correctly submits this information during the challenge period wins the Emergency Relief Challenge in their fleet.

Emergency Relief Challenge Rules

In order to be compliant with the Black Sphinx Cup, the fleet cup’s Emergency Relief Challenge must adhere to the following rules.

• Donating canned and dry goods is the preferred and primary method of challenge participation.
• Local Food Banks or Shelters that take such donations are the preferred and primary targets for challenge donations.
• Alternative essential goods for donations, such as new and still-in-the-package socks, underwear, gloves, shirts, etc., are acceptable, but require prior approval from the fleet commander. If there is a dispute concerning this, authority goes to the staff Intelligence officer of the First Space Lord, who will resolve the dispute on a case-by case basis.
• Alternative targets for challenge donations, such as the Red Cross, Good Will, or any non-profit entity other than a food bank or shelter, require prior approval from the fleet commander. If there is a dispute concerning this, authority goes to the Office of the First Space Lord, who will resolve the dispute on a case-by-case basis.
• Non-profits/targets for challenge donations must not be of a non-political or controversial nature. If a fleet commander is concerned about the nature of a non-profit, they should consult with the Office of the First Space Lord immediately. The Office of the First Space Lord holds the authority to intervene and disqualify the volunteer work for this challenge.
• Digital photographs of each individual donation, clearly displaying the items donated, are required to be included in the final challenge report.
• It is highly recommended that individuals include themselves wearing TRMN attire in the photographs, though this is not required.
• Itemized receipts of all donations should be taken and included in the challenge report whenever possible.
• The Emergency Relief Challenge will be scored as follows:
  • Each individual canned or dried good is worth one point, regardless of the size of the individually packaged item.
  • Each alternative item that has received prior approval from the fleet commander, such as new and packaged socks, etc., is worth one point. For example, if a new package of 3 pairs of socks is donated to a local shelter, each of those pairs of socks is worth a point (for a total of 3 points in this example), regardless of them being packaged together.
  • If there is any dispute concerning point values as described above, authority goes to the staff Intelligence officer of the First Space Lord, who will resolve the dispute on a case-by-case basis.
  • Monetary donations are permitted to food banks only. Each dollar is worth one point. Copies of receipts from the food bank must be included in the final report.
• Any donations made prior to or after the challenge period WILL NOT BE COUNTED toward the chapter’s points.
• It is highly recommended that members take photos, video, or other media to document their donation activities, preferably in uniform, and include it in their reports. This is not a rule, just a recommendation that could further bolster their portfolio for the Black Sphinx Cup.

Winning the Emergency Relief. Challenge

At the conclusion of the challenge period, the chapter that has submitted a report that indicates they have scored the highest number of points through approved and photographically documented donations wins the challenge. In the event of a tie, the tie will be broken by comparing the number of points earned via approved alternative item donations.

Recording and Reporting the Civil Affairs Challenge

Chapter liaisons are required to create a spreadsheet to record their chapter’s activities in the challenge. This spreadsheet must include:

• A header with:
  • Chapter name
  • CO Name and contact information
  • Chapter’s challenge liaison name and contact information
  • The most recent date updated
• Numbered rows.
• Each row represents one instance of a donation, or a donation instance.
• Each donation instance row must include the following information in the columns:
  • Donation date
  • Number of canned or dry food goods donated.
  • Number of alternative items donated.
  • Alternative items pre-approved? (Y / N / N/A)
  • Monetary donation amount
  • Donated to (including name, address, phone number)
  • Total points donated.
  • Photographic documentation attached? (Y/N)
  • Filename of photographic documentation.
  • Name and TRMN ID number of all members directly involved in the donation
  • Instance.
  • Brief description of items donated.
• A footer with the total number of points earned by the chapter.

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