Jump to content

Minutes of the Special Meeting-2023-08

From Mantipedia
Revision as of 10:51, 1 July 2025 by CLloyd (talk | contribs) (Created page with "==Special Meeting of Board of Directors== '''August 18, 2023, 21:00 ET, 20:00 CT, 18:00 PT''' Martin Lessem - Present, Laura Lochen - Present, Wayne Bruns - Present, David Westover - Present, Cindy Van Wyhe - Present, Joe Harney - Present, Mike Garcia - Present, Justin Grays - Present, Chris Hollaway - Present, Matthew Parker, advisory role – Chief Legal Officer - Present, #Call to Order – Chairperson<br> #Roll Call – Secretary #Reviewed suggested amendments to t...")
(diff) ← Older revision | Latest revision (diff) | Newer revision → (diff)

Special Meeting of Board of Directors

August 18, 2023, 21:00 ET, 20:00 CT, 18:00 PT

Martin Lessem - Present, Laura Lochen - Present, Wayne Bruns - Present, David Westover - Present, Cindy Van Wyhe - Present, Joe Harney - Present, Mike Garcia - Present, Justin Grays - Present, Chris Hollaway - Present, Matthew Parker, advisory role – Chief Legal Officer - Present,

  1. Call to Order – Chairperson
  2. Roll Call – Secretary
  3. Reviewed suggested amendments to the bylaws. David Westover moved, Joe Harney seconded, to accept the bylaw changes. Cindy Van Wyhe had sent some minor changes and talked about #2 with adding the Treasurer to the Licensing and Legal Committee, which doesn’t agree with the PD for that committee. Joe Harney talked about #4 making a change to the Disciplinary Committee. Change to have the chief legal officer, chief investigator, not serve as the committee chair. Having a board member chair it, like the other committees, would also ensure that a board member be on the committee. There was some discussion about the committee PD, which will be reviewed later in the meeting. Martin Lessem, Wayne Bruns, David Westover, Cindy Van Wyhe, Joe Harney, Mike Garcia, Justin Grays, Chris Hollaway voted yes. Motion passes.
  4. Moved to Disciplinary Policy Document. Moved by David Westover, seconded by Joe Harney, to accept the Policy Document. Chris Hollaway suggested a longer term for the service of the volunteers. Using a pool and short duration was a way to avoid lobbying from members to try to ‘affect’ outcomes. Martin Lessem said they should sit for any case, for the full case, rather than changing the panel midstream. David Westover amended his motion to change service to 6 months, Joe Harney agreed. Laura Lochen, Wayne Bruns, David Westover, Cindy Van Wyhe, Joe Harney, Mike Garcia, Justin Grays, Chris Hollaway, Martin Lessem voted yes. Motion passes.
  5. Moved by David Westover, seconded by Mike Garcia to accept the Steering Committee Policy. Friendly amendment to add that charity awards from 9.o. be supplied by the office of the Chancellor of the Exchequer. Some discussion about the Flag Promotion Board. Joe Harney pointed out that 3 is a change from the Royal Council. Laura Lochen moved, and Chris Hollaway seconded that RHN be added back to the list. Mike Garcia suggested having them be ex-officio until they grow to a size to support being a full member. Further discussion suggested g be “any ex-officio members appointed by the chair”, so that any branch could be there to learn until they grow to a size to support being voting members. 4 needs to change to allow the committee chair to appoint members, rather than President, to match the bylaw change made earlier. David Westover and Mike Garcia accepted the amendments. Laura Lochen, Wayne Bruns, David Westover, Cindy Van Wyhe, Joe Harney, Mike Garcia, Justin Grays, Chris Hollaway voted yes. Motion passes.
  6. Joe Harney moved, Cindy Van Wyhe seconded that the Disciplinary Committee be stood up. Laura Lochen appointed Joe Harney as the chair of the Disciplinary Committee.
  7. Moved by David Westover, seconded by Mike Garcia to accept the Disciplinary Appeals policy. Joe Harney suggested a friendly amendment to change 1 to 30 days, from 14 days. David Westover and Mike Garcia accepted the amendment. Laura Lochen, Wayne Bruns, David Westover, Cindy Van Wyhe, Joe Harney, Mike Garcia, Justin Grays, Chris Hollaway voted yes. Motion passes
  8. David Westover moved, Joe Harney seconded to accept the Licensing & Legal Committee. Need to insert Treasurer to 1, as the Bylaw change added the Treasurer. David Westover and Joe Harney accepted the amendment. Laura Lochen, Wayne Bruns, David Westover, Cindy Van Wyhe, Joe Harney, Mike Garcia, Justin Grays, Chris Hollaway voted yes. Motion passes.
  9. Joe Harney moved, David Westover seconded that we accept the Executive Committee policy document. Cindy Van Wyhe pointed out that the College of Arms 9.a.iv. is currently part of Martin Lessem’s staff…striking “and College of Arms”. D.v. Has been part of Martin Lessem’s SCO. No change made. E.iii. Says all promotion boards, but Flag is Steering Committee and WO is Martin Lessem’s CoS. No change made. 9.g.vi. change Lord Chancellor’s to Chief Legal Officer’s. Joe Harney and David Westover accepted the amendments. Laura Lochen, Wayne Bruns, David Westover, Cindy Van Wyhe, Joe Harney, Mike Garcia, Justin Grays, Chris Hollaway voted yes. Motion passes.
  10. Chris Hollaway moved, Justin Grays seconded we adjourn. Approved by acclamation. Adjourned at 10:11 pm CT.
Retrieved from "https://wiki.trmn.org/index.php?title=Minutes_of_the_Special_Meeting-2023-08&oldid=13079"