PD-BOD-0008 Disciplinary Appeals

PD-BOD-0008 prior to September 2026 Board Meeting

1. Per the Disciplinary Committee Policy, all decisions made and executed by this committee may be appealed to the Board of Directors, within 30 days of publication of decision, for review and final decision.

2. Appeals shall be made by notifying the Chief Legal Office (CLO) that they wish to appeal and the reason for the appeal.

3. Once notified, the CLO will request an ad hoc Review Committee be appointed by the Board of Directors’ President, consisting of 3 directors.

a. A new review committee shall be appointed for each appeal.

4. Once formed, the Review Committee shall receive all case documents and Disciplinary Committee notes, including the appeal request from the CLO.

5. The Committee shall individually review all documentation, discuss all issues, and determine if further consideration is warranted.

6. A majority vote shall be required for the appeal to be passed to the full Board of Directors for further consideration.

7. If the vote passes:

a. The President shall be informed and shall add the item to the next meeting agenda.

b. The CLO shall be informed who will notify the appellant that the BoD will take up the matter at their next meeting and the date of that meeting.

c. Once 7.a. and 7.b. are complete, the committee is dissolved.

8. If the vote does not pass:

a. The CLO shall be informed of the vote and provided a reason for the dissent. Who will inform the appellant.

b. The President shall be informed of the vote and reason.

c. Once 8.a. and 8.b. are complete, the committee is dissolved.

Current PD-BOD-0008

1. Per the Disciplinary Committee Policy, all decisions made and executed by the Disciplinary Committee may be appealed to the Board of Directors, within 30 days of publication of decision, for review and final decision.

2. Appeals shall be made by notifying the Chief Legal Officer (CLO) that the member wishes to appeal, along with the reason(s) for the appeal.

3. Upon receipt of a timely appeal, the CLO shall compile and forward to the Board of Directors:

a. The appeal request and stated grounds for appeal.

b. All Disciplinary Committee case documents, notes, and findings related to the matter.

4. The President shall add the appeal to the agenda of the Board’s next regularly scheduled meeting. If the President determines the matter is urgent, a special meeting may be called in accordance with the Board’s governing procedures.

5. The CLO shall notify the appellant of the date on which the Board will take up the matter.

6. The Board shall review all submitted documentation and may, at its discretion, request additional information, testimony, or clarification from the CLO, the Disciplinary Committee, the appellant, or any other relevant party prior to rendering a decision.

7. The Board shall vote on the appeal. A majority vote of Board members present, with quorum, is required to:

a. Uphold the Disciplinary Committee’s decision in full;

b. Modify the decision, in full or part; or

c. Overturn the decision.

8. The CLO shall inform the appellant of the Board’s decision within fourteen (14) days of the Board’s vote, and shall begin execution of any resulting action per the Board’s determination.

9. The decision of the Board of Directors on appeal is final and not subject to further internal appeal.

Record of Changes

Amendments may, from time to time, be proposed to, or by, the Board of Directors. Any amendments will be considered and voted on as necessary. All amendments that have been passed will be noted below.

Effective Date	Subject	Proposed By
19 August 2023	Initial Approval	Board of Directors	12 September 2026	Repealed and replaced with updated new policy	Board of Directors