View source for Minutes of the March 8th Scheduled Meeting

==8th March 2026, 4:30 PM EDT==
Present: 
Geoff Zoeller, Chair
Colin Lloyd, Secretary
Kerry Kuhn, Treasurer
John Neitz
Michael Paquette
Mike Romero
Geoff Strayer
David Misener
Matthew Parker, Chief Legal Officer (Non-voting)

Not Present: Zach McCauley, EVP


:1. Call to Order – Chairperson
::a. Geoff Zoeller called the meeting to order at 4:37 pm

:2. Roll Call – Secretary
::a. 8 of the 9 members were present, quorum established

:3. Financial Report – Treasurer
::a. 2025 Report
::b. Q4 2025 Report
::c. Discussion:  
:::  i. Expenses exceed income by ~$1650 
::: ii. Closing the store for inventory hurts income.   Suggestion by Geoff Strayer to try cycle counts to reduce time requirements.
:::iii. Adjusting postage rates has happened, and BuComm’s server consolidation is reducing expenses
::: iv. Price points continue to need to be assessed. 
::d. Acceptance of financial reports motioned by Michael Paquette; seconded by Geoff Strayer, approved by unanimous roll call vote.
:4. Committee Reports
::a. [https://drive.google.com/file/d/15s7YtlhsN5Nq5_RhOn1Ov592tJVPDktx/view?usp=sharing Steering Committee - Jan 26], [https://drive.google.com/file/d/17KItdGs2ey1C7bsppwBqF_YMQQuLPHSY/view?usp=sharing Steering Committee - Nov 2025]
::b. Executive Committee (No report received)
::c. [https://docs.google.com/document/d/1nKQx7hY45-B9rw3AgekK2Bnu2gnLJKmp/edit?usp=sharing&ouid=100534054201080324997&rtpof=true&sd=true Licensing and Legal Committee]
::d. [https://docs.google.com/document/d/15PikW06vOxL4HU0Yoke15efFg4M2kRXU/edit?usp=sharing&ouid=100534054201080324997&rtpof=true&sd=true Disciplinary Committee]
::e. [https://docs.google.com/document/d/1qnKrzBsvVKPGgo7ceUnzQ94lHK5Zv6i9/edit?usp=drive_link&ouid=100534054201080324997&rtpof=true&sd=true Bylaws and Governance Committee]
::f. [https://docs.google.com/document/d/12RhA8V27aSHY6M9yZzmxJINVuuQYveTpwJCLwRepUgM/edit?usp=sharing Nomination Committee]
:::  i. Discussion: pleased to note that no action in Disciplinary Committee
::: ii. Acceptance of reports motioned by Michael Paquette, seconded by Kerry Kuhn, approved by unanimous acclamation.


:5. Old Business
::a. Mike Romero motioned to move off the table to allow tabled items to be actioned, seconded by Geoff Strayer
::b. Amendments to Bylaws
:::  i. [https://docs.google.com/document/d/1kLGQRe6CfDqVjLRNFNNcSatB-mlkIr72/edit?usp=sharing&ouid=106525788439533111544&rtpof=true&sd=true PROPOSED BYLAW CHANGES for Dec 2025]
::: ii. Approval of changes motioned by John Neitz, seconded by Kerry Kuhn, approved by unanimous roll call vote.  Chair also voted aye.
::c. Amendment to Policies
:::  i. [https://docs.google.com/document/d/1a6kwRfn3oHcE8Gt9fhIZGG6dCX0CMiow/edit?usp=sharing&ouid=106525788439533111544&rtpof=true&sd=true Policy Amendments for December 2025 meeting]
::: ii. Approval of changes motioned by Mike Romero, seconded by Michael Paquette, approved by unanimous roll call vote.  


:6. New Business
::a. Approve December 2025 Minutes
:::  i.Motion to accept by David Misener, seconded by John Neitz, approved by unanimous acclamation vote.

::b. Review and Approve the [https://docs.google.com/document/d/1NLIeLcKResadllRBhzFAw_MDFvchtzNN/edit?usp=sharing&ouid=100534054201080324997&rtpof=true&sd=true Affiliate Agreement with Mayhew & Clinkscale]
:::  i. Discussion: This is the new non-profit established to work with BuPlan for Manticon
::::1. No Board members holding same position as TRMN Board
::::2. Both sides have separate legal council
::::3. This Board has to ratify initiating actions on our behalf. 
::::4. Principles are Zach McCauley, David Westover, and Geoff Zoeller
::::5. Still in the process of getting final paperwork set up, so not yet ready for donations.
::::6. Matthew Parker - we need to seek to make these things at arms length to keep TRMN safe.
::: ii. Motion to approve by Kerry Kuhn, seconded by David Misener, approved by unanimous roll call vote.  Chair was ‘not voting’ due to a potential conflict of interest.

::c. Steering committee changes to IAN
:::  i. IAN head had to step back, Phil Culmer was only applicant
::: ii. Unanimously confirmed by the Steering Committee.
:::iii. Geoff Zoeller asked if board members objected to putting it on the table tonight.  David Misener wanted to see the normal paperwork
::: iv. Will be deferred for action between meetings
::d. Nomination Committee
:::  i. The question was asked whose terms were up in June.
::: ii. Members whose terms are up are Mike Romero, John Neitz, Michael Paquette, and of those, only Mike Romero will be seeking re-nomination.

:7. Schedule Next Meeting - Chairperson
::a. June 14th at 4:30 EST
::b. Will be the Annual Meeting.
::c. Regular Meeting with the new Board seated to follow.

:8. Adjourn - Chairperson
::a. Chair Adjourned the meeting at 5:20 pm motioned by John Neitz, seconded by Michael Paquette, no deferrals.