PD-BOD-0006 Steering Committee

PD-BOD-0006

1. Per the Bylaws, this committee shall be chaired by a Director appointed by the President of the Board, and shall consist of all Corporate Divisional Vice-Presidents, the Speaker of the House of Commons, the Lord Speaker of the House of Lords, and any non-voting members the committee so designates.

2. The Corporate Divisional Vice-President is the ex-officio legal term for TRMN Division Heads..

3. The Divisions of TRMN (and Division Head Titles) shall be as follows::

a. Royal Manticoran Navy (First Space Lord)

b. Royal Manticoran Marine Corps (Marshal of the Corps)

c. Royal Manticoran Army (Marshal of the Army)

d. Grayson Space Navy (High Admiral)

e. Imperial Andermani Navy (Großadmiral der Flotte)

f. Civilians (Diplo, SIS, RMACS, RMMM, SFC) (Home Secretary)

g. Republic of Haven Navy (Chief of Naval Operations)

h. Any ex-officio members the committee designates.

4. When vacancies occur, including non-voting members, but excluding the two parliamentary speaker positions, the Chairperson shall advertise the vacancy. The committee shall review all applications and make a recommendation to the Chairperson, who will then appoint a successor, subject to the advice and consent of the Board of Directors. It is expected that the committee shall complete due diligence and verify any minimum requirements in determining any recommendations..

5. The Chair shall lead the committee in performing its duties and responsibilities, including, if present, presiding at all meetings of the committee, and shall perform all other duties incident to the office or properly required by the Board of Directors.

6. The committee shall elect a Vice-Chair and a Secretary.

a. If the Chair is absent or unable to act, the Vice-Chair shall assume the Chair's duties.

b. The Secretary shall record the minutes of all meetings and submit a copy to the Board Secretary and is responsible for all formal communication to and from the committee.

7. Deputies shall act with full voting authority when representing their branch at Committee meetings when the Division Head is not present.

8. Manner of Acting:

a. Quorum. A majority of the committee members in office immediately before a meeting shall constitute a quorum for the transaction of business at that meeting. No business shall be considered by the board at any meeting at which a quorum is not present.

b. M ajority Vote. Except as otherwise required, the act of the majority of the committee members present at a meeting at which a quorum is present shall be the act of the board.

c. Participation. Except as required otherwise, the committee may participate in a regular or special meeting through the use of any means of communication by which all directors participating may simultaneously hear each other during the meeting, including in person, internet video meeting, or by telephonic conference call.

d. Informal Action. Any action required or permitted to be taken by the Steering Committee at a meeting may be taken without a meeting if consent in writing, setting forth the action so taken, shall be agreed by the consensus of a quorum. For the purposes of this section an electronic transmission from an agreed upon platform constitutes a valid writing..

e. Schedule. The committee shall meet on a day and time of their choosing within each of every odd numbered months.

f. Notification of Meeting: The chair shall communicate the time and date of the meeting in accordance with all requirements of Delaware law.

g. Special Meetings: Special meetings may be requested by a majority of the committee’s voting members. A special meeting is convened specifically to discuss and possibly take action on topics of urgency and/or importance and shall not be convened for any other purpose. Official notice of the meeting must be sent to all committee members 24 hours before the meeting begins.

h. Alternatively, the committee may choose to conduct its business in a non-linear fashion by using an agreed upon online platform. In these cases, the committee will submit a report of their activities in lieu of a set of meeting minutes.

9. The duties of the Steering Committee are:

a. Unless otherwise legally required and/or retained by the corporate Board of Directors in their bylaws, the Steering Committee shall oversee all non-corporate aspects of TRMN.

b. Shall oversee the creation, organization, and publication of all Admiralty Orders and Service Orders/Directives.

c. Shall publish orders/directives under the title ‘Grand Alliance Joint Chiefs of Staff’.

d. Shall submit any orders that affect the overall organization as a legal entity to the Board of Directors for final approval.

e. Shall not create any order or policy that violates the bylaws, policies, or board motions of the organization.

f. Shall make recommendations and propose changes to policies and other governing documents to help update them and allow the organization to remain adaptive.

g. Shall provide guidance and interpretation of board policies to all members to ensure consistent implementation across the organization.

h. Shall work together to support each other and all the divisions to promote a positive and fun environment for all members.

i. Shall act as a primary resource to all members with all aspects of the organization.

j. Shall submit a quarterly report of all activities to the Board of Directors for their review and discussion no later than one week before their next meeting.

k. Shall work to protect the intellectual property of David Weber, BuNine, and TRMN from within the TRMN.

l. Shall work with BuShips to oversee Chapters.

m. Shall oversee all Fleets/Armies and Echelons within the organization.

n. Shall oversee the Fleet/Branch Marksmanship Programs.

o. Shall, in conjunction with BuPers, oversee all promotions and awards.

p. Shall act as the Flag Promotion Board.

q. Shall be responsible for the approval and issuance of all knighthoods and higher awards. And will also include the management and issuance of jubilee and charity (in consultation with the Treasurer) awards.

r. Shall work with BuSup in the creation and production of all awards and uniforms.

s. Shall oversee Parliament.

t. Shall work with Parliament in the creation and oversight of all peerages.

u. Annually determine the number of new/elevated peerages allotted for that year.

v. Shall oversee and work with BuPers to determine the annual proportionment and hold elections for the House of Commons.

10. The duties of each individual Division Head (Corporate Divisional Vice-President) are as follows:

a. Shall represent and speak for their Division at all organizational functions.

b. May issue Division wide orders to guide the membership within their Division.

c. Shall issue all awards not mentioned previously and oversee the issuing of lower awards by fleet and chapter leadership.

d. Shall oversee the management of Division designated fleets/armies, echelons and chapters.

e. Shall work with BuSup to ensure members can obtain the necessary items for their Division’s uniforms.

f. Shall name a deputy with the advice and consent of the Committee.

11. All Division Vice-Presidents may appoint subordinates within their offices to assist in the execution of their duties.

12. All Division Heads shall be entitled to the rank of F-6 while holding the position. Upon separation from the office they shall be demoted to the rank of F-5, unless their service was less than one year in which case they will be returned to their previous rank. There shall only be one F6 per Division at any time.

Record of Changes

Amendments may, from time to time, be proposed to, or by, the Board of Directors. Any amendments will be considered and voted on as necessary. All amendments that have been passed will be noted below.

Effective Date	Subject	Proposed By
	Initial Approval	Board of Directors
	Changed to the correct format, updated three items	Board of Directors
	Adding RHN CNO to list of voting members in section 3	Steering Committee
	Changing 3g from RHN CNO to Republic of Haven Navy (Chief of Naval Operations)	Steering Committee
01 December 2024	Changes to 1, 2, 3, 4, 12, 8d, 8g and adding 8h	Bylaws and Governance