Minutes of the 28 April 2024 meeting
TRMN Executive Committee
Meeting Minutes
April 28, 2024
1. Welcome and Introductions
The meeting was called to order at 1710 GMT by the Committee Chair (Lochen).
The roll call of members was completed, and a quorum was confirmed.
VOTING MEMBERS
- Chair Laura Lochen
- BoD Secretary Cindy Van Wyhe
- BoD Treasurer Chris Hollaway
- 2SL A. Harper
- 3SL Z. McCauley (D3SL)
- 4SL Doss Buckalew
- 5SL David Misener
- 7SL Joseph Harney
ADDITIONAL PERSONS
- L. Wiedemann (D2SL)
- L. Bonilla (D4SL)
- G. Zoeller (D5SL)
- N. Camarda (5SL CoS)
2. Approval of Minutes for the Previous Meeting
- Meetings were approved by an Action without Meeting in advance of this meeting.
3. Reports from Corporate Executives
- a. BuPlan Report:
- See attached report from Admiral Harper.
- b. BuShips Report:
- No report was provided.
- No report was provided.
- c. BuComm Report:
- No report was provided.
- No report was provided.
- d. BuPers Report:
- See attached reports submitted by Admiral Misener.
- See attached reports submitted by Admiral Misener.
- e. BuTrain Report:
- No report was provided.
- No report was provided.
- f. BuSup Report:
- See attached report from Admiral Harney.
- See attached report from Admiral Harney.
- g. Treasurer’s Report:
- See attached report from Chris Hollaway.
- (REDACTED PER PD-BOD-4000 AS OSA MATERIAL)
- See attached report from Chris Hollaway.
4. Executive Vice-President Comments:
- Admiral Lochen announced that she will not be continuing on the Board of Directors as of July 1, 2024. As such, she will not be the EVP. At the end of the meeting, we will choose a meeting date that is not so close to the TRMN Annual Meeting.
5. Old Business
- a. Changing Mantipedia editing IDs from people-specific (i.e. member’s login) to a position login that can be transferred. Per Admiral Buckalew, work is in progress.
- b. Discuss chapter creation issues for RMMC and RMA with branch heads and Steering Committee. Work is ongoing via back channels. BuShips will advise of the final outcome (e.g. Policy Document). This item can be closed.
- c. Discuss closeout of older, lower level issuing authority award tickets with fleet CO’s. Third Fleet had a large number of older awards that have been addressed. After the meeting, it was reported that significant process had been made. This item can be closed.
- d. The awards manual is with the Steering Committee and the Art Department to continue work. No progress made.
- e. The Board of Directors discussed creating a committee to oversee the use of TRMN funds. This will wait until the new board is seated in June.
- f. The letter and procedure for members who want to pause their membership or quit TRMN altogether has been approved and is ready for use. This item can be closed.
- g. New membership policy has been discussed by the board along with input from BuPers. Board should be approving this soon.
- h. Background checks. No new information from Martin Lessem.
- i. The new Executive Committee Discord server is in place and staff have migrated to it. We should also see about getting a section in the Forums for Executive Committee meeting minutes. There was discussion about the nature and content of the bureau reports and not wanting to post the complete report for the membership. A summary of each report can be created at the head of each report and used for the public reports. Hollaway will also go back through the old Executive Committee meeting minutes and summarize each bureau’s report for review and approval by the EC for public posting. Admiral Buckalew will create the new section in the forums for the Executive Committee meeting minutes. Hollaway will review old EC minutes and prepare a public version of each including the bureau reports. These will be reviewed by the committee for approval before public posting.
- j. Talent retention issues and knowledge transfer. All bureaus should look at what documents they have for their processes and tasks. Also, consider hiring personnel with base skills and drive with the intention of then training the individual.
6. New Business
- a. Lochen discussed the need to post a list of organizational emails in an easily accessible but secure location for members. She suggested a page on the Forums to list them as the Forums are restricted to members but can be updated by the different offices in the organization. This is a response to the increasing use of direct email addresses versus email aliases. BuTrain has such a page for instructors and staff. Discussion followed on various options and limitations. Consensus was to have each Bureau create a pinned forum post with contact information for members to use as needed. This idea should also be shared with the Steering Committee and the Board of Directors.
- b. Harney reported that Trello is shifting to a paid for premium service. BuPlan, BuShips, BuTrain, and BuSupp have used this program for tracking projects, task items, and onboarding. Trello is modifying its structure and shifting some of the capabilities from its free plan to a paid plan. Each bureau should evaluate their needs and determine what their future needs will be. We may need to purchase a plan for TRMN and add an appropriate number of users for the bureaus to meet their needs.
7. Review of Next Meeting
- Admiral Lochen will post some dates on the EC Discord for consideration for the June meeting.
8. Upcoming Priorities and Action Items
- a. Each bureau needs to ensure that all of their staff has migrated from the 1SL Discord server to the Executive Committee Discord server.
- b. Hollway to remind Lochen in early June to set up Trello demonstration for next EC meeting.
- c. All bureaus that did not submit reports in advance of this meeting are to submit their report by the end of the week.
- d. Hollaway to review past EC meeting minutes for public posting suitability, bureaus to review their reports for public posting suitability and draft executive summary sections as needed.
9. Adjournment
- The meeting adjourned at 1808 GMT by Admiral Lochen.
Respectfully submitted,
Christopher Hollaway, TRMN Executive Committee Secretary