View source for PD-BOD-0002 Duties of the Board of Director Officers

==PD-BOD-0002==
:1. President
:::a) Is the Chairperson of the Board of Directors and shall preside at all meetings of the Board of Directors.
:::b) Shall be the official primary contact for the Board of Directors. As such, they are responsible to represent the Board and the organization at all times.
:::c) Shall act as Chief Executive Officer for the organization with the following responsibilities:
:::::i) Shall be responsible for identifying and establishing an overall vision and direction for the organization.
:::::ii) Shall articulate the mission and purpose of the TRMN to the membership.
:::::iii) Shall act as a mentor and advisor to leadership within TRMN.
:::::iv) Shall establish and maintain a culture that fosters member engagement, adaptability, accountability, and learning.
:::::v) Shall regularly review the performance of Corporate Executives, Corporate Vice Presidents, and their teams, making regular reports to the Board of Directors and suggesting any changes that may be needed.
:::::vi) Shall be non-voting ex officio on all committees.
:::d) Has authority to sign any legal document for the organization as directed and authorized by the Board of Directors.
:::e) Shall appoint with the advice and consent of the Board a director from the Board, including themselves, to chair all committees.
:::f) May appoint additional directors to standing and ad hoc committees as needed with the advice and consent of the board.
:::g) May request other officers and/or directors to undertake additional duties that may arise for the proper maintenance and betterment of the organization.

:2. Executive Vice-President (EVP)
:::a) The EVP shall assist the President in the completion of their duties and perform those duties in the absence or disability of the President.
:::b) Shall act as the Chief Operations Officer of the Corporation with the following responsibilities:
:::::i) Shall preside, as Chair, over the Executive Committee.
:::::ii) Shall provide vision and articulate mission to the Corporate Executives.
:::::iii) Shall create a team environment encouraging the Corporate Executives to work together to meet the needs of the membership.
:::::iv) Shall make sure the work of the Corporate Executives is completed, accurately and within a timely manner.
:::::v) Shall act as a liaison between the Board and the Executive Committee.
:::::vi) Shall mentor and advise all leaders within TRMN.
:::::vii) Shall regularly review the work of the Corporate Executives and their teams, making regular reports to the Board of Directors and suggesting any changes that may be needed.

:3. Secretary
:::a) The Secretary shall be responsible for all corporate records, giving notice of all meetings of the Board of Directors, keeping accurate information for all Directors, and shall have authority to certify records in their custody and maintenance as Official.
:::b) Shall maintain the minutes of the Board of Directors’ meetings and will report out those minutes for review within two weeks of the meeting, posting the minutes to the Forums after approval.
:::c) Shall be responsible for all communications from and to the Board of Directors, including the timely posting of all approved documents so that the membership stays well informed.
:::d) Shall coordinate with, and oversee, each committee’s secretary, so that they take formal minutes of each meeting and file a draft copy with each member of the Committee and the Board Secretary within two weeks after the meeting occurs for their review and approval. The Board Secretary will also make sure that all further documentation is properly archived and publicized as necessary.
:::e) Shall assist the chief legal officer and/or treasurer in the filing of all documents required to maintain the organization's corporate status.

:4. Treasurer
:::a) The Treasurer shall be responsible for the financial affairs of this organization as directed and authorized by the Board of Directors acting as Chief Financial Officer of the Corporation.
:::b) The Treasurer shall be responsible for making regular reports on corporate finances as required by law or requested by the Board of Directors, submitting a quarterly report to the Board of Directors no later than one week prior to every regular meeting. These reports are to be incorporated into the Board's meeting minutes and as such shall be available to the membership as part of those minutes.
:::c) The Treasurer shall be responsible for working with the Executive Committee in the preparation of an annual budget and presenting it to the Board of Directors for consideration and approval no later than the second regular meeting after the annual meeting.
:::d) The Treasurer shall work with all TRMN bureaus to oversee any financial transactions involving TRMN funds.

:5. Chief Legal Officer (CLO)
:::a) The CLO shall act as the Lead Counsel for the organization, and therefore must be an attorney licensed within any State or Territory of the United States.
:::b) Shall be the official legal contact for the organization.
:::c)  
::::i) With the addition of 2 or more subordinates, the Office of Legal Counsel may be formed under the direction of the Chief Legal Officer and the Board of Directors.
::::ii) May designate subordinates with legal credentials to assist in executing their duties, including committee work. 

:::d) Shall make themselves, or their staff, available to any member of the Board of Directors or Committee for legal advice and consultation.

:6. Committee Chairs
:::a) Shall act as the main liaison between their committee and the Board. 
:::b) Shall be primarily responsible to the Board for the committee’s actions.
:::c) Shall provide vision and articulate mission to their committee.
:::d) Is responsible for seeing that all documents generated by the committee, including approved minutes, are filed with the Board Secretary in a timely fashion.
:::e) Shall make sure the work of their committee is completed, accurately and within a timely manner.
:::f) Shall oversee the election, from within the voting members of their committee, a vice-chair and secretary.
:::g) It is expected that all committee Chairs will maintain an open dialog with each other, and provide regular updates as to their committee’s activities.
:::h) Shall follow all Board policies that govern the structure, function, and operations of their assigned committee(s).

:7. Administrative Assistants
:::a) All Officers of the Board of Directors may name an Administrative Assistant to aid them in their organizational tasks.
:::b) The position shall not be held by a current member of the Board of Directors or hold chapter, echelon/fleet/army, or senior leadership position within the organization.
:::c) The Assistant shall not act for, with the authority of, or vote on behalf of their Board Officer. The Assistant shall only perform clerical and other administrative tasks. Their job is to help with the mundane tasks and not actually do the primary work of the office.

==Record of Changes==
Amendments may, from time to time, be proposed to, or by, the Board of Directors. Any amendments will be considered and voted on as necessary. All amendments that have been passed will be noted below. 
 
{| class="wikitable sortable"
|- 
! Effective Date !! Subject !! Aproved By 
|-
| data-sort-value=15-09-24 | 15 Sep 2024 || Initial Approval || Board of Directors  
|-
| data-sort-value=07-09-25 | 07 Sep 2025 ||  Update to 5.C to add i) to allow the Chief Legal Officer to form an office. || Board of Directors
|}

==Official PDF version==
:[https://drive.google.com/file/d/1_GXZVHnnbNl6UTNhjx73dauqE_XyY8fI/view?usp=sharing | PD-BOD-0002 PDF version]